Proposal Manager
Herndon, VA
Full Time
Corporate
Manager/Supervisor
Location: Hybrid (Herndon, VA)
About Us:
VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission-enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators. At VivSoft, you'll lead high-impact federal proposals that shape mission-critical solutions in cutting-edge fields like DevSecOps, AI, and Cloud technologies.
Job Summary:
As a Proposal Manager, your expertise in proposal strategy, compliance, and team leadership will be pivotal in securing contracts with top-tier agencies such as the U.S. Department of Defense, CMS, and HHS. We offer a dynamic, collaborative environment where you'll work alongside a diverse team of innovators to deliver competitive, high-quality proposals. At VivSoft, continuous learning is key, with opportunities to explore emerging technologies like Generative AI and MLOps. With remote work flexibility and a focus on innovation, you’ll thrive in a role where your contributions have a lasting impact. Join us and drive the future of digital transformation!
Key Responsibilities:
Skills Required:
Desired skills:
About Us:
VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission-enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators. At VivSoft, you'll lead high-impact federal proposals that shape mission-critical solutions in cutting-edge fields like DevSecOps, AI, and Cloud technologies.
Job Summary:
As a Proposal Manager, your expertise in proposal strategy, compliance, and team leadership will be pivotal in securing contracts with top-tier agencies such as the U.S. Department of Defense, CMS, and HHS. We offer a dynamic, collaborative environment where you'll work alongside a diverse team of innovators to deliver competitive, high-quality proposals. At VivSoft, continuous learning is key, with opportunities to explore emerging technologies like Generative AI and MLOps. With remote work flexibility and a focus on innovation, you’ll thrive in a role where your contributions have a lasting impact. Join us and drive the future of digital transformation!
Key Responsibilities:
- Leads the full lifecycle of proposals ensuring 100% compliance and timely submission of proposals.
- Formulates a proposal plan and strategy that produces high-quality, compliant, and compelling proposals, consistently achieving high scores and maximizing win probability.
- Plans ahead and collaborates with the Solutions Team to draft, refine and ensure solutions are responsive, compelling and have clear/unique value proposition.
- Collaborates with the proposal team and Capture Manager to integrate win strategies, themes, and discriminators into the proposal.
- Organizes and leads effective Proposal Kickoff meetings and daily status calls, ensuring all activities of the Team align with the Proposal Plan.
- Prepares proposal outlines, templates, and compliance matrices and ensures accuracy and compliance in all documents.
- Ensures the quality of the proposal for color reviews and conducts quality assurance checks on draft and final documents.
- Ensures proposal is complete, compelling, is competitive and has clear differentiators
- Coordinates and supports the production phase and finalizes the proposal submission and response process.
- Supports the development of and maintenance of the proposal resource library
- Other duties as assigned.
Skills Required:
- Bachelor's degree
- Minimum 5 years of experience leading proposals as Proposal Manager
- Minimum 3 years of demonstrated experience in proposal coordination and writing.
- Proven experience in developing proposals for small businesses, coupled with a solid understanding of federal contracting processes
- Proven ability to enhance quality, optimize evaluation scores, and maximize the likelihood of winning
- Experience leading proposals valued at more than $5 million for a single award
- Knowledge of industry proposal practices, including Shipley Best Practices
- Experience with Microsoft Office Suite, including Word, PowerPoint, Excel, SharePoint, Desktop Publishing, and Adobe Acrobat
- Professional demeanor, excellent communication and interpersonal skills.
- Strong written and verbal communication skills, including editing skills
- Experience conducting market research using GovWinIQ, eBuy, Sam.gov, FPDS, and other Internet-based applications
- Ability to manage multiple priorities and multi-task in a dynamic remote work environment.
- Exceptional time management skills; levelheaded, with the ability to handle pressures in deadline driven environments.
Desired skills:
- Experience with developing oral presentations.
- Interest in learning new and emerging technology trends.
- Comprehensive Medical, Dental, and Visions Plans (Healthcare benefits are 100% employer-paid for employees only)
- Life Insurance
- Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)
- 401K Retirement Plan with employer match
- Professional Development Training Reimbursement
- Flexible/remote work schedules
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